The CA Thingy
The ‘Set-and-Forget’ Reconciliation Workflow for CAs
June 11, 2025
What if 90% of bank reconciliations happened automatically—with your CA firm only handling exceptions? Here's how to build a truly hands-off reconciliation system.
The 3 Pillars of Automatic Reconciliation
1. Live Bank Feeds
- Direct API connections to 2000+ banks
- Transactions update every 2-4 hours
- No more CSV uploads
2. Smart Matching
- AI matches payments to invoices
- Learns from your manual overrides
- Handles partial payments
3. Exception Alerts
- Flags mismatches over ₹10,000
- Detects duplicate transactions
- 90-day uncleared checks report
Tools That Make It Possible
| Tool | Best For | Auto-Match Rate |
|---|---|---|
| Xero | Small businesses | 85-90% |
| QuickBooks Online | High transaction volume | 80-88% |
| Botkeeper (For CAs) | Multi-client practices | 92-95% |
Implementation Roadmap
1
Connect Bank Feeds
Use OAuth for secure connections (never store login credentials)
2
Train the System
Manually reconcile for 2 weeks while AI learns your patterns
3
Set Exception Rules
Example: Flag all transactions over ₹50,000 for review
4
Monthly Audit
Spot-check 5% of auto-matched transactions
Real Client Time Savings
→
"We reduced reconciliation time from 12 hours/client/month to just 2 hours. For our 40-client practice, that's 400 hours saved annually—enough to onboard 8 new clients without hiring."
— Priya Sharma, CA Firm Owner, Bangalore
When Manual Review Still Matters
- New client onboarding: First 2 months often need oversight
- Tax-sensitive accounts: GST input credits require verification
- Foreign transactions: Exchange rate fluctuations may need adjustment
Common Pitfalls to Avoid
- Over-trusting the system: Always maintain audit trails
- Ignoring small mismatches: ₹500 discrepancies can indicate larger issues
- Using weak bank connections: Avoid screen-scraping tools that break often
→ Start Your Automation Today
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